Frequently Asked Questions
- Make it easier for applicants to apply for residency programs.
- Reduce administrative burden for residency programs that have to process these applications.
The AAPM careers site is primarily a site for employers to advertise and prospective employees to search for open positions. Some institutions participating in the MP-RAP system may choose to also advertise residency positions on the AAPM careers site. The MP-RAP was created to provide a common system to simplify the residency application process for applicants and is a separate system from the AAPM careers site.
Some institutions participating in the MP-RAP system may choose to also advertise residency positions through other methods, such as the AAPM or AIP careers sites. All institutions are responsible for the content of their ads. If an institution participating in the MP-RAP also has ads through other services, it is suggested that you reach out to that institution to clarify their expectations on submitting applications.
The MP-RAP is available for any program to use, but is not required. Many programs have existing application systems that their institutions require them to use or they may simply choose to not use the MP-RAP. If the program provides explicit application instructions that do not include MP-RAP, you should follow those instructions or reach out to the institution for clarification.
Recommended Browsers include (version indicated is minimum recommended):
- Chrome 45 (Mac and Windows)
- Internet Explorer 11
- Firefox 38 (Mac and Windows)
- Opera 30 (Mac and Windows)
- Safari 9 (Mac)
- iOS Safari 9
- iPadOS Safari 13
- Android 9
New passwords must be 6-20 characters in length and contain at least one
- uppercase character (A-Z)
- lowercase character (a-z)
- numerical character (0-9)
- special character (!@#$%^&*?_-)
The system was designed to be easy to use and robust for the applicant. A single, general application minimizes the possibility of mixing application materials and submitting a personal statement to the wrong institution.
The personal statement that is in your application on the day the program chooses to download applications is the personal statement that they will get. Therefore, it is possible to have different personal statements. However, since you do not know when your application has actually been downloaded, you should not rely on this to customize your personal statement.
MP-RAP and AAPM are not responsible for when programs download applications and it is entirely up to the applicant to choose whether they want to do this.
For the US and Canada, (xxx)yyy-yyyy, xxx.yyy.yyyy, xxx-yyy-yyyy, xxxyyyyyyy, and others are all acceptable, as long as there are 10 digits. For international numbers, please include the country code at the beginning (e.g., +33 for France) followed by the phone number. Feel free to use standard punctuation or spacing to make it easier to read. Do not add any regular characters (e.g., "[France]") to the phone number field.
While we do try to verify that the entered phone number is a plausible phone number, we have no way to really verify if it is correct, so adding a bit of spacing or standard punctuation can make it easier to read so that you can catch if you make a typo. It also makes it easier for programs to call the correct number if they want to contact you.
The application will ask for the following information:
- Personal Information (name, address, contact information)
- ABR Certification status
- Disclosure of criminal behavior, academic violations, and/or licensure actions
- Employment History
- Military Service history (if applicable)
- Education (undergraduate and graduate transcripts)
- Names of 3 references (suggest including one from a current advisor or department head)
- Personal Statement (maximum 3000 characters) indicating why you want to go into medical physics, and anything else you want to communicate to the applications reviewers (this is instead of a cover letter).
- Uploaded CV (should include awards, publications and presentations)
- Transcripts and a copy of TOEFL results (if applicable)
- Can be uploaded (preferred), or
- Official copies can be mailed to
- AAPM Medical Physics Residency Application
- 1631 Prince Street
- Alexandria, VA 22314
On the References page, you enter the names and email addresses for three (3) references. You then need to click a button to tell MP-RAP to send them an email with instructions for how to upload or enter their reference letter.
Once you do that, it is suggested that you send a separate email to your reference writer to tell them that you have done that. If they don't see the email, they should check their spam folder, and you should also check that you entered their email address correctly. If you apply to multiple programs, the reference letter will be attached to each application automatically. The reference writer can only submit one letter, so it should not be specific to any program.
No, your reference writer will receive an email with instructions for submitting the reference letter.
In addition, you will receive an email confirming that you requested the reference letter. When the reference has been submitted, both of you will receive an email confirming that the letter has been saved, and you can also check the status on the Application or References page.
That is not possible within MP-RAP at this time, and there are no plans to change this in the future. Please ensure that the references that you name in the application are prepared to provide a reference letter for you. You can instruct your reference writers to send individual reference letters to programs, but we can't guarantee that programs will accept references in this manner.
You need to have uploaded transcripts (you can do this yourself) before applying to a program, but you do not have to wait for references to be uploaded.
Programs may download your application at any time after submission to begin their evaluation, but they are aware that references may not be attached to the application until the deadline date. As references are received, they will be added to your data, and will be available when the program downloads your application after the deadline date. It is your responsibility to ensure that your application materials are accurate and complete when the program retrieves the application.
On the Application page, you will see a summary of all your entered data. Please check it carefully to ensure that it is complete and accurate before entering your password near the bottom of the page to electronically sign the application.
Signing the application creates a snapshot of your data that residency programs are able to download, but only after you submit your application to the program. If you change any of your data, you should re-sign the application to update the snapshot and make the new data available. Programs can download applications at any time after you submit the application.
Once an application credit is used, there is no way to undo an application. Therefore, please be careful to only apply to programs that you intend to apply to. If you feel there was a software issue that caused you to submit an application in error please contact us with details.
You can update your application data at any time, but you need to re-sign your application to make the new data available.
When the program downloads your application, they get a snapshot of your current application, plus any reference letters that have been put into the system. Some programs choose to download applications as soon as they are submitted, and many programs wait until the application deadline has passed.
Since you do not know when each program will be downloading your application, you should not customize the application for each program. If you have updated information (e.g., updated transcript showing newly completed courses), you can update the data in MP-RAP, but you may also want to contact each program that you applied to and let them know about the updated information.
In order to deal with digitally-protected PDF content (e.g., official digital transcripts), we have updated to a new PDF file format that some PDF viewers are unable to process. If you have issues viewing applicant files, please try using the latest version of Adobe Acrobat.
If you have a record of the TOEFL results, you should upload them, even if they have expired. Some programs may want to see those results for foreign applicants. You may contact individual programs directly to verify their requirements.
Adobe online services (http://www.adobe.com/products/onlineservices/) has web-based tools that can help with combining pdf files. There are also other web-based services that have similar tools.
We do not endorse the Adobe (or any other) product, and do not guarantee that the output will be compatible with the MP-RAP. After uploading your files, you are responsible for previewing the application to check for data integrity.
Upload your current transcripts. On the application, there is a place where you can indicate what courses are yet to be completed. Make sure your expected graduation date is indicated in your CV.
When you have updated transcripts, you can upload new transcripts to your application and then re-sign the application to make the data available to programs that download your application in the future.
Yes, MedPhys Match and MP-RAP are separate programs and you pay separate fees to use each system.
Sorry, but there are no refunds available for unused application credits.